Accounts Payable Specialist
Job Description
We are looking for a detail-oriented, proactive professional to join our accounting team at Forrest Logistics. As an Accounts Payable Specialist, you will play a key role in ensuring timely and accurate invoice processing, managing vendor and carrier aging schedules, and driving resolution on billing discrepancies across multiple workstreams. Working closely alongside your AP teammates and cross-functional operations, you will balance daily transactional processing with dedicated problem-solving and vendor support.
Your Impact
- Perform daily invoice processing, coding, and routing across multiple active workstreams, including carrier freight bills, load invoices, equipment repair invoices, and corporate AP expenses.
- Work and reconcile carrier and vendor aging statements, proactively researching unpaid balances, missing paperwork, and rate discrepancies.
- Manage inbound email workflow across two shared AP inboxes, ensuring timely responses to inquiries and routing items appropriately.
- Act as a direct point of contact for external carriers, vendors, and internal operations to investigate and resolve billing discrepancies, hold codes, and payment status inquiries.
- Coordinate with other departments and external vendors to resolve any issues or discrepancies related to accounts payable.
- Maintain good relationships with carriers and ensure that all invoices are processed and paid timely.
- Collaborate closely with the AP team to identify workflow bottlenecks, recommend process improvements, and assist with maintaining standard operating procedure (SOP) documentation.
- Assist with preparing and verifying weekly payment selections and clearing unapplied credits or prepayments.
- Maintain clean and accurate carrier and vendor profile records, including payment terms, remittance details, and W-9 documentation.
- Provide ad-hoc reporting, analysis, and transactional support to internal teammates and accounting leadership as needed.
Essential Skills and Qualifications We Value
- 1–3 years of hands-on Accounts Payable or transactional accounting experience in a fast-paced environment.
- Strong working knowledge of full-cycle accounts payable procedures, 3-way matching, and vendor statement reconciliation.
- Experience with Microsoft Dynamics 365 Business Central (or comparable mid-tier/cloud ERP system) preferred but not required.
- Intermediate proficiency in Microsoft Excel (data sorting, filtering, basic formulas, and lookups).
- Proven ability to troubleshoot and resolve billing variances independently while maintaining clear, professional communication with internal and external partners.
- Prior experience in freight, transportation, or logistics accounting preferred, but not required.
- Strong organizational ability with the discipline to balance daily heads-down processing quotas alongside customer-service-driven problem resolution.
- Flexible and adaptable, with the ability to handle multiple tasks and prioritize effectively.
- A strong sense of personal accountability and a winning attitude.
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Why Forrest?
Competitive Salary
Earn a competitive salary with a comprehensive benefits package.
Impactful Role
Make your mark on a growing business and contribute to our success.
Advancement Opportunities
Enjoy internal advancement opportunities for high performers looking to grow their careers.
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